Automating Document Scanning into EMR EHR Systems

vdocs works with several EMR EHR companies and implemented completely automated records indexing and filing solutions. 

• Patient Chat filing can be as easy and quick as making copies
• Medical Records scanned in seconds, filed automatically
• Save up to 80% to 90% % of your document filing time

The key benefit of the vdocs integration is that depending on your EMR, vdocs can almost completely eliminate the manual steps of scanning the documents into the patient charts.  This reduces the time to scan, index and file of patient records to a few seconds.   

Most offices already invested in copier-printer-scanner-fax combination multifunctional system or you have your dedicated scanner.  Building on this technology you can now also file documents automated.

In summary you just press a few buttons on your system and the vdocs system will index and file your patient charts automatically and 100% correct. 

This results in up to 80 % to 90% % increased productivity; which translates into thousands of dollars saved.  The single provider in the above example can save about 60%-75% or $10,000 to $15,000 per year.

Manual and Time consuming Process to Scan Documents into your EMR / EHR

Daily you receive many different Documents that need to be filed into the Patient Chart.  The Medical Records can be coming from Faxes, letters, Patient ID Cards etc.  It is important to stay up to speed with all the medical records and file them as soon as possible to the Patient Record.

The problem is that today's EMR and EHR offer very limited processes to scan documents efficient into the Patient Record.  This results into many hours per day, because the filing process is not automated.  

As Example one medical practice with 1 provider used the typical EMR EHR recommended Scanning Process to file only the current documents into their EMR EHR:

• 100+ Documents per Day 
• Open Patient Chart
• Scan Document to Patient Chart and assing document category
• Close Patient File and Open next
• Takes on average 2 Minutes for each Document
• Scanning takes about 200 minutes per day or 70 hours per month
• This results into over 840 hours per month adds up to $15,000 to $20,000 per year

Summary:

A single provider can expect to spend about $15,000 to  $20,000 per year to scan the ongoing Patient Records.

With the vdocs solution you can save about 60%-75% of your cost and 80%-90% of your time.

vdocs Document Integration into your EMR EHR systems

vdocs corp already established relationship with several EMR / EHR vendors to automate the Document Scanning, Filing, Indexing and Storing Process.  vdocs is vendor independent.  If your EMR EHR vendor is not listed and you want to achieve the monetary and productivity savings, please contact us.  We are looking forward working with your EMR / EHR company, too.  

Please note that the list of Electronic Medical Records Systems or Electronic Health Records Systems  on this site is not complete.

vdocs Document Backup outside EMR / EHR

Data back up is very important.  But we believe it is also very important to create a backup of all your scans outside the EMR / EHR system.  You probably heard about the document conversion cost to change from one EMR to another EMR.  This cost can be dramatically reduces when you have your scanned documents also in digital files outside the EMR / EHR.  In case you want to switch to a different EMR  / EHR system the data back up will dramatically reduce your overall conversion cost.