Step 2: Automated Document Indexing with autoINDEX autoFILER
vdocs autoINDEX autoFILER is designed to take your scanned images, use your existing information from your database or information from the scanned documents and autoINDEX and autoFILE the documents to the location of your choice.
vdocs autoINDEX autoFILER is able to manage this entire process fully automated without any manual labor. This provides you dramatic labor savings and productivity gains that result into cost savings for your organziation. Savings only vdocs autoINDEX autoFILER can provide you.
Unique capabilities of vdocs autoINDEX->autoFILER:
autoINDEX->autoFILER was developed using an open architecture design. All file structures and images are non-proprietary. Images are captured by monitoring standard Windows folders and subfolders.
autoINDEX->autoFILER can processes images and files through a series of user definable steps, then publishes the images to Windows Explorer. The indexing data is written to a variety of backend databases and DMS systems for retrieval purposes.
vdocs autoINDEX->autoFILER offers considerable value when compared to other capture programs because it is easy to use and highly functional. The price is fixed, not based upon usage (clicks).
Functions of vdocs autoINDEX->autoFILER
vdocs autoINDEX->autoFILER is a front end capture and processing system for several document management systems or it can operate as a standalone product.
Functions available are: zoned OCR (used to convert specified areas within document to text for purposes of database validation (ODBC),
Full Text OCR for creating searchable PDF's
Front end database validation and extraction
Choice of backend databases for retrieval
Sophisticated user-definable indexing techniques,
Choice of repository image formats (Tif, PDF, etc),
Bar code recognition (1D and 2D),
Forms Recognition and OMR
Standard Windows Explorer dynamic folder structures
Standard vdocs autoINDEX->autoFILER features:
Workflow Loader Function
This is the ability to load a workflow based upon the value of any variable; such as, file name, folder name, OCR result, Barcode data, etc.
Zone and full OCR Function
Zone OCR is very useful to create automated flows which preclude the need for manual indexing. Full OCR can create searchable PDF's.
ODBC Functionality
ODBC Indexing with database lookup. This sophisticated component provides for user defined indexing fields, links with front end databases for validation and extraction, on-line document separation, filters and masks to refine data, etc. This component is the engine that drives this application.
Bar code recognition
Bar codes can be used for data gathering and document splitting logic.
Convert to PDF
Convert the image from TIF to PDF automatically after updating the metadata with the indexing data.
Convert PDF to Tif
This component is used when the "source" image is PDF; however, the designer wishes to take advantage of the tif processing features of vdocs autoINDEX->autoFILER.
Metadata writer
Used when the captured (source) image format is PDF, this component is used to update the metadata with indexing information.
Imprinting
This component provides for imprinting user defined data onto the ultimate repository image format.
Tif Processing
Ability to auto-straighten, despec, rotate and split tif documents.
Publish to Folder
Publish to Folder- create user defined folder/file structures using system and workflow variables created during the user defined workflow processes.
Publish to Document Management Systems
Publish to Document Management System. Create user defined folder/file structures using system and workflow variables created during the user defined workflow processes.
Publish to Database
This component includes the Publish to Folder capability but also allows for writing to virtually any backend database via ODBC drivers.
Publish to TXT
Creation of user defined .txt structures using accumulated workflow variables