Text Searchable Documents

 Great OCR

VDOCS Business Document Scanning Services

Productivity, Security

Why VDOCS Document Scanning Services Are Essential for Your Business

In today's digital world, document scanning services offer a powerful solution for businesses of all sizes. Here are 12 compelling reasons to embrace a paperless future:

1. Digital Transformation: Stay ahead of the curve. Document scanning empowers a smooth transition from paper to digital workflows, keeping your business competitive in the digital age.

2. Boost Efficiency & Productivity: Find what you need, fast. Digitized documents are easily searchable, retrievable, and shareable, saving time and streamlining workflows.

3. Slash Costs: Free yourself from paper's burden. Document scanning eliminates the need for expensive physical storage and simplifies document management, leading to significant cost savings.

4. Empower your Employees: Work seamlessly from anywhere. Digital documents facilitate collaboration and information sharing, ensuring remote teams work efficiently.

5. Enhance Accessibility: Digitized documents are more accessible with built-in security

6. Data Security: Protect your information with encryption, password-protection, tracking, enhanced ensuring data security 
7. Business Continuity: Digital documents need always be backed up and readily available, minimizing downtime due to unforeseen events.

8. Go Green and save Greens:  Document scanning reduces paper consumption, eliminates the need for physical storage, promotes eco-friendly practices, and saves you money

9. Effortless Search: Find in seconds. Digitized documents can be indexed and tagged for efficient search and retrieval, making document management a breeze.

10. Compliance: Document scanning supports your business's compliance 

11. Competitive Edge: Companies that embrace digital documents can respond faster, adapt quicker, and deliver superior service.

12. Customer Service: Digitized customer records enable faster interactions with correct information.






1. Start with the End in Mind: How do you need the scanned, digital documents integrated into your business and workflows?

2. Analyze and Understand your Documents

3. Develop Scope of Work to transfer your paper-based records documents into your required digital documents, workflows, and systems.

4. Provide most cost-effective, most productive Solution






VDOCS takes care of everything, from start to secure finish. Here's what you can expect:

Boxes: We provide you with boxes for the document collection.

Pickup: We will pick up the boxes directly from your location.

Indexing, File Naming: Each file is meticulously indexed, creating a clear and organized digital filing system.

Document Preparation: We remove any bindings, and staples to ensure smooth scanning.

High-Quality Scanning: All documents are digitized in Color and B/W at 300 DPI into searchable PDFs, preserving every detail.

Quality Assurance: Every scanned image undergoes a thorough quality check, guaranteeing high-quality reproduction of the original document.

Text-Searchable with OCR: Optical Character Recognition (OCR) makes all scanned documents searchable by keywords, optimizing retrieval.

Flexible Output Options: Choose to receive your files securely on a flash drive and/or electronically online.

Secure Shredding (Optional): We securely store your physical files for 30-90 days before secure shredding, upon your request.

File Request: Need a document urgently? We'll securely provide you with the electronic document ASAP.




VDOCS digital conversion supports your departments:


Human Resources:
Streamline employee onboarding, quick access to personnel files, and update information digitally

Finance and Accounting:
Easily access and share financial statements for faster analysis and audit readiness.

Legal Department:
Organize and index documents for seamless legal proceedings.

Marketing and Sales:
Distribute and edit digital brochures, catalogs, and marketing materials effortlessly.

Digitize shipping and receiving documents for faster order processing.

Research and Development:
Protect valuable IP with secure scanning and storage of related documents.

Customer Service:
Provide digital service manuals and documentation for efficient customer assistance.

Information Technology
Simplify Troubleshooting and Maintenance by digitizing documentation and manuals for faster problem-solving.

Florida Disaster Recovery: Secure your assets and data. 

Executive and Management Teams:
Improve Real-Time Decision Making and Collaboration




Contact VDOCS today to learn how we can support your Business


....serving Florida since 2004