Bates Stamping:


Bates numbering, Bates stamping, Bates branding or Bates coding is a methon used in the legal, medical, and business fields to place identifying numbers and/or date/time-marks on images.  The documents can  be scanned or processed for example, during the discovery stage of preparations for trial or identifying business receipts.

Bates stamping can be used to mark and identify images with copyrights by putting a company name, logo and/or legal copyright on them. This process provides identification, protection, and auto-increment numbering of the images.

Bates numbering is commonly used as an organizational method to label and identify legal documents. During the discovery phase of litigation, a large number of documents might necessitate the use of unique identifiers for each page of each document for reference and retrieval. Bates numbering (named for the Bates automatic numbering machine) assigns an arbitrary unique identifier to each page. Such "numbering" may be solely numeric or may contain a combination of letters and numbers (alphanumeric). There is no standard method for numbering documents.



VDOCS Bates Stamping Services

VDOCS proivdes custom Bates Stamping Services for your already scanned PDF Files. Based on your specification the Bates stamp will be applied electronically to the PDF or TIFF files. This will provide you the required bates numbering. 

There are several options on how we apply the Bates Stamp to your Documents:

Hardcopy File: With our production scanner the document will be scanned, converted to searchable PDF to TIFF and then the electronic Bates Stamp will be applied

Electonic File: You provide us your electronic Document and we will provide the Bates Stamp on your records.  We have secure file transfer methods that you can provide us your records to provide you our Bates Stamping Services.



VDOCS Bates Stamping Software

For our Bates Stamping Servcies VDOCS developed the most advanced and capable Bates Printing Software.  With VDOCS Bates Stamper you have all the flexibility to apply Bates Stamps to your electronic documents.  

VDOCS Bates Stamper always creates a backup of your original Files. Typical Software requires you to manuall create a back up of the records you would like to bates stamp. In case you forgor this, then you only electronic record contains the bates stamp.  With VDOCS Bates Stamper you receive the Bates Stamped copies in one folder and the original PDF in a backup foler. All fully automated. 




Contact VDOCS to inquire about bates Stamp Services or Software today!