From Our Secure Tampa Facility to Your Miami Office

Since 2004, VDOCS has been transforming how businesses handle their mail throughout Florida. Stefan's systems engineering background ensures secure, efficient digital workflows, while Anabella's healthcare and education experience understand the critical importance of timely document delivery, especially in today's hybrid work environment.

Outsource Your Mailroom. Digitize Your Workflow. Access Your Mail Anywhere.

In today's fast-paced business world, managing physical mail manually is not just inefficient—it’s a barrier to growth, agility, and effective communication. Our Mailroom Scanning and Digital Mailroom Services eliminate that bottleneck.

We help you convert incoming mail into secure, searchable digital files that can be instantly routed to the right people, whether they’re working in the office, remotely, or in a hybrid environment.

Why Replace Your Traditional Mailroom?

• Accelerate information flow across departments
• Reduce overhead costs by eliminating manual mail handling
• Enhance security through digital tracking and secure access
• Support hybrid and remote teams with real-time document delivery
• Ensure compliance with industry regulations and internal governance

Now is the time to reimagine your mailroom. Our solutions help procurement, finance, operations, and admin teams drive efficiency, cut costs, and support digital transformation goals.

This email address is being protected from spambots. You need JavaScript enabled to view it.

or

Call / Text :  727-501-9800

Digital Mailroom Services Include:

Mailroom Scanning & Indexing

We scan, digitize, and categorize incoming paper mail with OCR and intelligent indexing. Receive fully searchable digital files that integrate with your existing systems.

Secure Digital Distribution

You Receive Digitally – Securely delivered to your Dropbox, GoogleDrive OneDrive, SharePoint or other system. From there you can route scanned mail to the appropriate team member or department via your secure cloud platforms or email—instantly.

24/7 Access & Automation

Receive mail notifications in real time, access content from any device, and automate downstream processes with workflow integration.

Custom Workflows

We design and deploy digital mailroom workflows tailored to your business logic, department structure, and compliance requirements.

Key Benefits

• Process Mail Anywhere – Access and manage mail from any location or device.
• Improve Document Security – Encrypted storage and role-based access keep sensitive data protected.
• Automate Mail Handling – Reduce human error and speed up delivery times.
• Boost Productivity – Free up staff to focus on higher-value work.

Go Paperless – Support sustainability goals by reducing physical mail and storage.

Built for the Hybrid Workplace

The shift to remote and hybrid work demands better ways to communicate and collaborate. Our digital mailroom helps ensure your teams stay connected and informed—no matter where they work from.

Whether you’re a law firm, healthcare provider, government agency, or global enterprise, we can deploy a scalable solution ina few business days.

How It Works

• Redirect Your Mail – Mail is sent to our secure processing facility.
• We Scan & Index – Each piece is opened, scanned, and tagged by your required information
• You Receive Digitally – Securely delivered to your Dropbox, GoogleDrive OneDrive, SharePoint or other system
• Ongoing Optimization – We monitor and refine workflows as your needs evolve.

Start Today

Let us help you eliminate paper bottlenecks, reduce operational costs, and empower your workforce with a custom digital mailroom solution.

Get started in a few days

Fully Customizable to Your Business Needs

Ready to Transform Your Mailroom?

This email address is being protected from spambots. You need JavaScript enabled to view it.

or

Call / Text :  727-501-9800