Legal Litigation Scanning Services
serving South Florida, Miami, Hollywood, Fort Lauderdale, Pompano Beach, Boca-Raton, West Palm Beach
20+ Years of Litigation Support for Florida Law Firms
When case outcomes depend on finding the right document at the right time, you need more than just scanning—you need partners who understand legal deadlines.
Since 2004, VDOCS has been the trusted document conversion specialist for law firms throughout Florida. Stefan's systems engineering precision ensures every page is accurately processed, while Anabella's attention to detail guarantees nothing gets overlooked when cases are on the line.
- Backfile Scanning
- Pick-up, Scanning and Return of Case Files
- eDiscovery
- Bates Stamping
- Email (PST) to PDF Conversion
- OCR services to the legal services industry.
or
Call / Text : 727-501-9800
Legal Backfile Scanning
On-Site or Off-Site Scanning of Your Legal Documents,
Conversion into full-text searchable PDF Records, OCR Conversion Services
Closed file Cases, Ongoing Records
On-Site Scanning
On-Site or Off-Site Scanning of Your Legal Documents
OCR, eDiscovery, Load Files
- Creation of full-text searchable PDF Files
- OCR Conversion Service
- VDOCS Document PDF Content Search
- Bates Stamping
- Bookmarking of PDF
Legal Document Scanning
Records are either scanned On-Site, at your chosen location, or Off-Site, at our production facility.
The simplified Process is:
- Document Preparation
- Document Scanning
- Quality Control
- Conversion of electronic File
- Providing or digitally scanned files
- Hardcopy files are Re-Assembled and or, Returned or Certified Destroyed
The Document Conversion step includes options like
- Text searchable PDF creation
- Multi/single page TIFF creation with OCR
- OCR conversions
- Data conversions
- Bates numbering
OCR and Bookmarks
Bates Stamp Service
The creation of Bates Stamp Records is normally a two Step Process:
1. Mail PST Files to PDF Conversion including attachments. In addition to Mail PST Files, MS Word, MS Excel, Jpg Files need to be converted to PDF
2. Bates Stamp: The second step is to apply the Bates Stamp to the PDF and create Bates Stamped PDF files.
VDCOS Bates Stamper is a production-based Bates stamping software that allows for thousands of documents to be Bates stamped very quickly.
eDiscovery, Load Files
eDiscovery Scanning
VDOCS worked with several eDiscovery vendors to provide local scanning services either on-site or off-site.
Load File Creation
VDCOS provides load files from scanned images or electronic records. We have created Load Files for:
- IPRO Load Files
- Sanction Load Files
- Summation Load Files
- TrialDirector Load Files
- Concordance Load Files
or
Call / Text : 727-501-9800
VDOCS Legal Litigation Scanning Services serving South Florida, Miami, Hollywood, Fort Lauderdale, Pompano Beach, Boca-Raton, West Palm Beach
VDOCS Legal Services
How long has VDOCS been providing legal document scanning services?
VDOCS has over 20 years of experience providing specialized legal document scanning, eDiscovery, and litigation support services to law firms and legal professionals throughout Florida and nationwide.
What types of legal documents do you scan?
We handle all types of legal documents including:
- Case files and closed file cases
- Ongoing legal records and active case materials
- Discovery documents for litigation
- Email archives (PST files) and attachments
- Contracts, depositions, and legal briefs
- Court documents and exhibits
- Corporate legal files and compliance documents
Do you offer both on-site and off-site scanning?
Yes, we provide flexible scanning options based on your needs:
- On-site scanning at your law office or chosen location
- Off-site scanning at our secure production facility
- Hybrid approaches combining both methods for large projects
Document Processing & Conversion
What is your legal document scanning process?
Our process includes:
- Document Preparation - Organizing and prepping materials for scanning
- Document Scanning - High-resolution scanning with quality equipment
- Quality Control - Reviewing all scanned images for accuracy and completeness
- Electronic File Conversion - Converting to required formats with OCR
- Digital File Delivery - Providing files in your preferred format and platform
- Original Handling - Re-assembling, returning, or certified destruction of hardcopies
Do you provide OCR (Optical Character Recognition) services?
Yes, we specialize in OCR conversion services that create full-text searchable PDF files from scanned documents. This allows you to search for specific text, names, dates, or keywords within your legal documents, dramatically improving case preparation efficiency.
Bookmarking of Legal Records
VDOCS offers bookmarks in your Documents, legal records. Bookmarks in a PDF are like a table of contents built into the file. They appear as a sidebar menu in Adobe Acrobat, Preview, or any PDF viewer. Instead of scrolling through hundreds of pages, you can click a bookmark and jump directly to a section, chapter, or file.
Can you convert email archives to searchable documents?
Absolutely. We convert email PST files to PDF format, including all attachments. This is particularly valuable for litigation discovery where email communications are crucial evidence. The converted files are fully searchable and Bates stampable.
Document Organization & Search
How do you organize scanned legal documents?
We offer several organizational options:
- Bookmarking of PDF files for easy navigation through large documents
- Custom indexing based on your case organization needs
- VDOCS Document PDF Content Search for advanced search capabilities
- File naming conventions** that match your case management system
What search capabilities do your scanned documents have?
Our full-text searchable PDF files allow you to:
- Search for specific text, phrases, or keywords across entire document sets
- Locate names, dates, case numbers, or legal citations instantly
- Cross-reference information between multiple documents
- Export search results for case analysis
File Formats & Technical Options
What file formats do you provide?
We can deliver your scanned legal documents in multiple formats:
- Full-text searchable PDF files (most common for legal work)
- Multi-page or single-page TIFF files with OCR
- JPG format** when required
- Native file preservation for electronic documents
- Load files for eDiscovery platforms
Can you handle different document sizes and types?
Yes, our equipment can handle various document types including:
- Standard 8.5" x 11" documents
- Legal-size 8.5" x 14" documents
- Larger format documents and exhibits
- Bound documents and case files
- Mixed media including photos and charts
Security & Confidentiality
How do you ensure confidentiality of legal documents?
We understand the sensitive nature of legal documents and maintain strict confidentiality protocols:
- Secure chain of custody procedures
- Confidentiality agreements with all staff
- Secure storage and transport of documents
- Access controls and tracking systems
- Secure digital delivery methods
What happens to original documents after scanning?
After scanning, we offer several options:
- Re-assembly and return of original documents in their original order
- Secure storage for agreed periods
- Certified destruction through our secure shredding partners
- Combination approaches based on document retention requirements
Pricing & Project Management
How do you price legal scanning projects?
Pricing varies based on several factors:
- Volume of documents to be scanned
- Document preparation requirements
- Complexity of indexing and organization
- Required file formats and conversion services
- Bates stamping and load file creation needs
- Timeline and turnaround requirements
Do you offer rush services for litigation deadlines?
Yes, we understand that legal deadlines are critical. We can adjust our production schedule to meet urgent discovery deadlines, depositions, and trial preparation timelines with expedited processing available.
Can you handle large-scale litigation projects?
We have the capacity and experience to handle projects ranging from small case files to massive multi-million document litigation projects, including class action suits and complex commercial litigation.
Getting Started
How do I get a quote for my legal scanning project?
To receive a free quote, Click on the Red Contact button on the web site
Text us at 727-501-9800 or Call at 727-501-9800 or 855-501-980
What information do you need to provide an accurate quote?
To provide the most accurate quote, please provide:
- Estimated number of documents or file boxes
- Types of documents (standard files, bound volumes, etc.)
- Required file formats
- Bates stamping requirements
- eDiscovery platform compatibility needs
- Project timeline and deadline requirements
- Any special handling or security requirements
In many case sharing a few pictures will make it easy to understand your requirements,
Specialized Legal Services
What is eDiscovery and how do you support it?
eDiscovery is the process of identifying, preserving, and producing electronically stored information for legal proceedings. VDOCS works with several eDiscovery vendors to provide local scanning services and can create load files compatible with major eDiscovery platforms.
Do you provide Bates stamping services?
Yes, we offer comprehensive Bates stamping services using our production-based VDOCS Bates Stamper software that can handle thousands of documents quickly and efficiently. Our process includes:
- Email PST file to PDF conversion with attachments
- MS Word, Excel, and image file conversion to PDF
- Application of sequential Bates numbering to PDF files
- Both digital and manual Bates numbering options
What load file formats do you support?
We create load files for all major litigation support platforms:
- IPRO Load Files
- Sanction Load Files
- Summation Load Files
- TrialDirector Load Files
- Concordance Load Files
