Best Priced Bulk Document Scanning Services
in Orlando, Deltona, Kissimmee, Poinciana, Pine Hills, Sanford, Saint Cloud, Horizon West, Apopka, Ocoee, Winter Garden, Ormond Beach, Winter Springs, Deland.
How can VDOCS achieve the best quality at the lowest possible cost?
We apply the Deming Quality Approach and systematically eliminate waste across our entire business. This meticulous focus guarantees superior quality and drives down costs.
And you get the lowest price!
BEST Price Guarantee
Choose from our flexible pricing options:
 | Box Scanning: $149.00 per box
|
 | Per Page Scanning: $0.069 per page
|
 | Customized Pricing: $0.05 to $0.15 per scan
|
or
Call / Text: 727-501-9800
Pricing Your Scanning Project
 | 1. Box Scanning:
|
2. Per Page Scanning:
| |
 | 3. Customized Pricing
|
No Hidden Costs, No Surprise Charges
 | Surprises can be very expensive
Unlike others that may appear cheaper initially, we ensure there are no hidden costs or surprise charges. |
VDOCS Document Scanning Includes
✅ Total Cost Transparency: You only pay for the final pages, excluding blank pages
✅ Pickup for larger jobs in Florida
✅ Document packing and labeling
✅ Inventory of picked-up documents
✅ Document preparation and indexing
✅ Scanning in mixed Color and B/W (based on the original)
✅ 300 DPI resolution for documents
✅ Blank page elimination and correct image orientation
✅ OCR conversion to full-text searchable PDF files
✅ Quality control at every step
✅ Delivery of scanned electronic files
✅ Document return (local) or certified destruction
✅ Need a File we have not scanned: we prioritize (requires proper labeling to find the file asap)
✅ Audit file for validation of scanned images (complete Transparency)
✅ Anything else?
How VDOCS Achieves the Lowest Price in the Industry
We apply the Edward Deming Quality Approach by prioritizing waste reduction in every business operation. This directly translates to continuous process improvement, ensuring superior quality, optimized costs, and lower pricing for you.
Efficient Processes:
Streamlined operations and processes reduce costs without sacrificing quality. By eliminating waste and improving efficiency, we provide high-quality services at a lower cost.
Innovation:
Heavy investment in process automation and custom software development streamlines scanning processes, lowering production costs while maintaining high standards.
Economies of Scale:
Large-volume projects benefit from optimized workflows, reducing operational costs.
Strategic Sourcing:
Owning our equipment and developing our custom software ensures high quality at low costs.
Lean Management:
Continuous improvement and waste minimization maintain quality while reducing costs.
Quality Improvement:
Constant quality improvement ensures a balance between high-quality services and low costs. As Edward Deming said, “Quality is the reduction of waste,” we strive to optimize every aspect of our delivery.
"The consumer is the most important point on the production line."
-
"Profit in business comes from repeat customers, customers that boast about your project or service, and that bring friends with them."
E. Deming
or
Call / Text : 727-501-9800
Low Cost Document Scanning in Orlando, Deltona, Kissimmee, Poinciana, Pine Hills, Sanford, Saint Cloud, Horizon West, Apopka, Ocoee, Winter Garden, Ormond Beach, Winter Springs, Deland.
Pricing and Cost
What are your pricing options?
Box Scanning - $149.00 per box
- For documents already boxed up
- Standard banker's box size (15"x12"x10")
- Documents up to 11"x17"
Per Page Scanning - $0.069 per page
- Best for projects with 30-50 pages per document
- Documents up to 11"x17" (Business, Medical, Legal, etc.)
- Includes document packing and boxes
- Suitable for documents with minimal staples
Customized Pricing - $0.05 to $0.15 per scan
- For larger projects with special requirements
- Special handling, indexing, post-prep (re-stapling)
- On-site scanning and DMS integration
- Pricing based on labor and custom requirements
How do I estimate the cost of my scanning project?
For Box Scanning:
- Multiply the number of boxes by $149
For Per Page Scanning:
- Each inch of records costs approximately $10
- Each foot of records costs approximately $120
- Measure your records in linear feet and multiply by $120 (allow ±10% for variations)
Do you have a best price guarantee?
Yes! Since 2004, VDOCS has provided top-quality document and bulk scanning services at the industry's best and lowest prices with our BEST Price Guarantee.
Are there any hidden costs or surprise charges?
No. We adhere to custom-agreed pricing that includes all required services for your scanning project!
Unlike competitors who may appear cheaper initially, we ensure complete cost transparency with no hidden fees or surprise charges.
What's Included in Your Service
What does the scanning service include?
Our comprehensive service includes:
- Total cost transparency - you only pay for final pages, excluding blank pages
- Pickup service for larger jobs in Florida
- Document packing and labeling
- Inventory of picked-up documents
- Document preparation and indexing
- Scanning in both color and black & white
- High-resolution scanning (minimum 300 DPI for documents, 400 DPI for drawings, 1,200 DPI for photos, 6,400 for slides and negatives)
- Blank page elimination and correct image orientation
- OCR conversion to full-text searchable PDF files
- Quality control at every step**
- - **Delivery of scanned electronic files**
- - **Document return** (local) or **certified destruction**
- - **Priority scanning** for urgent document requests (requires proper labeling)
- - **Audit file** for validation of scanned images (total transparency)
What document types and sizes can you handle?
Pretty much everything on Paper, Milar, Photos etc.
- Business documents
- Medical records
- Legal documents
- Photos
- Drawings, large format blueprints
- Various paper types and conditions
- Fragile Documents with special handling
What scanning resolution do you use?
We use high qualtity scanning and adjust the scan quality to meet your requirements
- Documents:
- 300 DPI for standard documents, up to 600 DPI
- Wide Format Drawings, Blueprints:
- 400 DPI for drawings
- Photos:
- 1,200 DPI, up to 6400 DPI for photos
- Slides, Negatives:
- 6,400 DPI
Service Process
Do you provide pickup service?
Yes, we provide pickup service for larger jobs in Florida. This includes proper inventory and labeling of all picked-up documents.
What happens to my documents after scanning?
It's up to you. You have two options:
- Document return for local projects
- Certified destruction for secure disposal
Can I get priority scanning for urgent documents?
Yes, if you need a specific document that hasn't been scanned yet, we can prioritize it. This service requires proper document labeling for identification.
Initially we designed the File Prioritizaiton for medical records scanning as a provider needs quick access to the required patient chart during our scanning process.
Do you provide quality control?
Yes, we implement quality control measures at every step of the process to ensure accuracy and completeness of your scanned documents.
How VDOCS Achieves Low Prices
How can you offer the lowest prices in the industry?
We achieve industry-leading low prices through several strategies:
Efficient Processes:
Streamlined operations reduce costs without sacrificing quality by eliminating waste and improving efficiency.
Innovation:
Heavy investment in process automation and custom software development streamlines scanning processes, lowering production costs while maintaining high standards.
Economies of Scale:
Large-volume projects benefit from optimized workflows, reducing operational costs.
Strategic Sourcing:
We own our equipment and develop custom software, ensuring high quality at low costs.
Lean Management:
Continuous improvement and waste minimization maintain quality while reducing costs.
Quality Improvement:
Following Edward Deming's principle that "Quality is the reduction of waste," we optimize every aspect of our delivery.
Getting Started
How long have you been in business?
VDOCS has been providing top-quality document and bulk scanning services since 2004.
What makes your service different from competitors?
- True cost transparency with no hidden fees
- Comprehensive service that includes everything needed
- Quality guarantee with audit files for validation
- Flexible pricing options to meet different project needs
- Industry experience since 2004
- Advanced technology with custom software and automation
- Complete service from pickup to delivery or destruction
How do I get started with my scanning project?
Contact VDOCS to discuss your specific requirements.
- Email:
This email address is being protected from spambots. You need JavaScript enabled to view it.
Text us at: 727-501-9800
or Call: 727-501-9800 or 855-501-9800
We'll help you determine the best pricing option based on your document volume, type, and any special requirements, and quickly provide a detailed quote with complete transparency about all included services.
Do you handle both small and large projects?
Yes, our flexible pricing structure accommodates projects of all sizes, from small document batches to large-scale bulk scanning operations.
