Time to preserve your Memories

 

Preserve your Treasures

Preserve your Treasures
Share the Moments

Share the Moments

Do-It-Yourself Photo Scanning,
In-house photo scanning, 
or Professional Photo Scanning Services


Depends on various factors including cost, convenience, quality, and the amount of work involved. Here are some points to consider:


Do-It-Yourself and In-House Photo Scanning

Pros:

Cost-Effective: If you already have a scanner, the cost of scanning photos at home can be lower.

Control: You have complete control over the scanning process, including resolution, format, and storage.

Privacy: Your photos never leave your possession, which can be important for sensitive or personal images.

Convenience: You can scan at your own pace and don’t need to wait for a service to complete the job.


Cons:

Time-Consuming: Scanning a large number of photos can take a significant amount of time.

Quality: Consumer-grade scanners may not match the quality of professional-grade equipment used by services.

Technical Skill: Requires some knowledge of scanning techniques and photo editing to achieve the best results.

Equipment Costs: High-quality scanners and related software can be expensive.



Photo Scanning Service

Pros:

Professional Quality: Services often use high-end equipment that can produce superior results.

Time-Saving: The service handles the entire scanning process, freeing up your time.

Additional Services: Many services offer extras like photo restoration, color correction, and organizing digital files.

Bulk Discounts: If you have a large number of photos, services may offer discounts for bulk scanning.


Cons:

Cost: Professional services can be expensive, especially for large collections.

Privacy Concerns: You’ll need to trust the service with your personal photos, which might be a concern for sensitive images.

Turnaround Time: Depending on the service and the number of photos, it can take days or weeks to get your photos back.

Shipping Risks: If you need to send photos to a service, there’s a risk of them being lost or damaged in transit.


Considerations

Quantity of Photos: For a few photos, in-house scanning might be best. For large collections, a service could save time and hassle.

Purpose: If you need high-quality scans for archival purposes, a professional service might be worth the investment.

Budget: Consider both the upfront and potential long-term costs, including equipment and service fees.

Skill Level: If you're comfortable with technology and photo editing, in-house scanning might be more viable. If not, a service can ensure better results without a steep learning curve.



In conclusion, if you value control, and cost, and have the time, in-house scanning is a good option. If you prioritize quality, and convenience, and can afford it, a professional scanning service is likely the better choice.

FAQ - Frequently Asked Questions - VDOCS Photo Scanning

 

FAQ - Frequently Asked Questions

 

General Services

What makes VDOCS different from other photo scanning services?
VDOCS offers industry-leading 1,200 DPI scanning (4–16× sharper than standard), flatbed scanning (never through rollers), professional dust removal, color correction, and correct image orientation. All photos are handled by skilled personnel in the USA with transparent pricing and no hidden fees.
What types of materials can you scan?
We scan a wide variety of materials, including:
  • Loose photos (up to 6" × 9")
  • Photos in album sleeves
  • Photo albums and scrapbooks (up to 11.6" × 17")
  • 35mm slides and negatives (126, 127, 110 formats)
  • Documents and drawings
  • Historical materials (we’ve scanned albums dating back to 1895)
Can I try your service before committing to a large order?
Yes! Send 20–30 of your favorite 4×6 or 5×7 photos for a free trial. We’ll scan, restore, and return them at no charge—just include a pre-paid return envelope or label. Enhanced images are delivered via Dropbox or Google Drive.

Scanning Quality & Process

What resolution do you use for scanning?
  • Photos: 1,200 DPI standard (up to 6,400 DPI available)
  • Large format (up to 11.6" × 17"): 600 DPI
  • Slides & negatives: 6,400 DPI
What is included in your Ultra Clarity HD scanning process?
Every scan includes:
  • High-resolution scanning at 1,200+ DPI
  • Professional photo restoration
  • Color correction
  • Dust removal
  • Correct image orientation
  • Custom indexing and file naming
  • Web delivery via cloud platforms
Why is higher DPI important?
At 1,200 DPI, photos can be enlarged up to 16× without losing clarity—ideal for slideshows, big-screen TVs, large prints, and future high-definition displays. This is archival quality designed to look great for decades.
Do you use flatbed or feed-through scanners?
We exclusively use flatbed scanners for photos. They provide superior quality and avoid the risk of roller-feed damage.

Pricing & Orders

How much does photo scanning cost?
Transparent pricing:
  • Loose photos (up to 6" × 9"): $0.40/photo @ 1,200 DPI
  • Photos in album sleeves: $0.50/photo (removed, scanned, replaced)
  • Album pages / large photos (up to 11" × 17"): $1.00/page @ 600 DPI
  • Photos cropped from album pages: $0.75/image
  • Slides/negatives (35mm, 126, 127, 110): $1.25 each (up to 500), $0.99 each (over 500)
  • Minimum order: $50
What does “you only pay for actual scans” mean?
No bundles or estimates—your invoice reflects the photos actually scanned. No charges for unscannable items and no hidden fees.
Do you offer rush service?
Yes. For urgent jobs (typically < 500 images) we can adjust our production schedule for quick turnaround with a $25 surcharge. Images are delivered immediately via Dropbox, OneDrive, or Google Drive.

Organization & Delivery

How do you organize my photos?
Group photos and label each group. We’ll mirror your labels into digital folders and file names to keep everything organized—saving you hours later.
How do I receive my scanned photos?
  • Cloud: Dropbox, Google Drive, or OneDrive (immediate access)
  • USB Flash Drive: included free with every order
  • Both: instant cloud access + physical backup
Do you scan photos in the correct orientation?
Yes. Provide photos as they are—we automatically scan and correct orientation at no extra charge.
Do I need to sort the photos by size?
No. We scan in your chosen order regardless of size.

Getting Started & Order

How should I prepare my photos for scanning?
Flexible prep: group related photos, label groups, secure with Ziplocs or rubber bands, and include any special instructions.
How do I get started?
  1. Try the free service: send 20–30 photos with a prepaid return envelope.
  2. Contact us—text 727-501-9800, call 727-501-9800 / 855-501-9800, or email with project details.
  3. Prepare photos using the grouping method. (In Florida, UPS Ground is next-day and often least expensive.)
  4. Send your photos; we’ll confirm arrival.
  5. We’ll keep you updated on progress and key milestones.
What if I have questions about my specific project?
Every project is unique—contact us with your materials, quantity, timeline, and special requirements. We’ll provide personalized guidance.
How do I pay?
After scanning, we count actual images scanned and invoice accordingly. You’ll receive a credit-card invoice for payment.

Technical Questions

Can you scan very small photos?
Yes—down to 1" × 1" (many services require a 3" × 3" minimum).
What's the largest size you can scan?
Up to 11.6" × 17"—covers most scrapbooks, large photographs, and documents.
Do you offer color correction?
Yes—professional color correction is included with every scan. sRGB scanning is available for specific color-profile needs.
Can you scan both sides of photo albums?
Yes—scan entire album pages, crop individual images, or both, based on your preference.
Do you accommodate custom requests?
Absolutely—tell us what you need and we’ll tailor the process to your project.
What if my photos were previously scanned with poor quality?
We frequently re-scan poorly digitized photos. Our Ultra Clarity HD workflow restores images to archival quality—saving time, frustration, and expense.
Can you work with government or institutional projects?
Yes—we have experience with institutional clients, including projects for the U.S. Air Force and other organizations requiring high-quality scans of historic images.
....serving Florida since 2004